Automatic Bank Deposit Recording for Your Rental Management System
When tenants pay rent via M-Pesa into your bank Paybill, Property Admin — Kenya’s leading property management system — captures and reconciles each payment automatically.
Learn more about our full rental management system in Kenya.
How Our Rental Management System Automates Bank Deposits
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Tenant Pays via Bank M-Pesa Paybill
Tenant initiates rent payment to your designated account at Equity, KCB, Co-op, etc.
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SMS Notification Received
The bank sends an SMS alert to your registered number for each deposit.
Equity Bank:
A deposit of KES 25,000.00 has been received on A/C 123456#12 via M-Pesa.
Ref: MQL0AEXXX, Date: 24-04-2025 08:32AM.
New balance: KES 88,100.45. -
App Captures & Uploads
Property Admin’s mobile app reads the SMS and securely uploads payment details to our cloud platform.
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Invoice Settlement
Our rental management system matches the payment to the tenant’s invoice and marks it paid — no manual work.
Option 2: Direct Bank API Integration
Prefer a more automated and secure setup? Property Admin integrates directly with APIs from top Kenyan banks — enabling automatic deposit reconciliation without relying on SMS messages.
Supported Banks in Kenya:
- Equity Bank — Paybill
247247with unique linked account ID - Co‑operative Bank — API‑based Paybill mapping
- KCB Bank — Webhooks and real‑time alerts
- Stanbic Bank — Enterprise‑grade APIs
- Standard Chartered — Developer portal access
- Step 1: Request a dedicated Paybill account (e.g.,
123456#12) from your bank. - Step 2: Share setup details with us — we’ll handle the technical integration.
- Step 3: Deposits to your Paybill trigger automatic reconciliation — no device/SMS monitoring.
- Ideal for enterprise landlords seeking full automation and bank‑grade security.
Why Automate Bank Recording in Your Rental Management System?
Accurate Reconciliation
Eliminate errors and ensure every rent deposit is matched correctly.
Save Time
Free hours spent on manual data entry and reconciliation each month.
Secure & Compliant
All payment data is encrypted and stored safely in the cloud.
About Automatic Bank Deposit Recording
Property Admin’s rental management system and property management system integrate seamlessly with Kenyan banks — Equity, KCB, Co‑operative, and more — to automate rent collections end‑to‑end. When tenants pay into your Paybill, SMS alerts are captured on-device, uploaded securely, and reconciled against invoices without manual effort.
This eliminates spreadsheets, reduces reconciliation errors, and provides real‑time visibility into cash flow. Configure matching rules (tenant, unit, or custom codes) so each deposit is accurately posted to the right account.
Every transaction is timestamped, stored with original SMS details, and preserved in an immutable ledger for audit readiness. Generate reports on rent trends, deposit aging, and payment histories; export to PDF/Excel or share with stakeholders.
Partial payments, advance deposits, and security deposit tracking are supported, enabling complex scenarios to be handled effortlessly. Teams collaborate in real time with role‑based access and centralized trails.
Security is baked in: on-device capture, encryption in transit and at rest (AES‑256), ISO‑aligned backups, and access controls. Scales from a handful of units to large portfolios.