Property Management System in Kenya
Complete Rental Management & Landlord Software
Automate rent collection, streamline lease workflows, and maximize returns — all in one powerful, cloud dashboard.
Powerful Features to Optimize Your Rental Business
Everything you need — centralized in one modern workspace.
Properties
Create buildings and units, set rent, utilities, and availability from a single dashboard.
Tenants
Keep verified tenant records, contacts, rent history, and documents in sync.
Leases
Generate, e-sign, track expiries, and renew leases without paperwork.
Maintenances
Log repair requests, assign vendors, track SLAs, and close jobs faster.
Rent Payments
Automate M-PESA collections and reconcile bank deposits with ease.
Expenses
Categorize operating expenses for clean books and audit trails.
Tenant Management Software
Manage tenant profiles, communications, documents and analytics — all from one place.
Tenant Profiles
Complete digital profiles: IDs, rent history & documents.
Smart Notifications
Automated rent & renewal reminders via SMS & email.
Communication Logs
Centralized chat & message history for clarity.
Document Storage
Store leases, inspection reports & licenses securely.
Analytics & Reports
Trends on rent, arrears & occupancy by unit.
Advisors
Access expert property management tips anytime.
How It Works
1. Sign Up & Onboard
Create your account. Guided setup helps you add properties, units, and lease templates.
2. Add Properties & Units
Upload images, define unit details — rent, size, availability — from your dashboard.
3. Set Up Payment Collection
Connect Paybill/Till or bank API. Configure recurring M-PESA and bank deposits.
4. Manage Maintenance & Communication
Tenants submit requests online. Track progress and message tenants in one place.
5. Monitor Financial Reports
Generate Rent Roll, P&L, Aged Receivables, and Cash Flow.
6. Access Anywhere, Anytime
Cloud-based & mobile friendly — manage from Nairobi or abroad.
Who Can Use Our PMS
Individual Landlords
Manage a few units or many — track rent, leases & maintenance effortlessly.
Property Managers
Oversee portfolios — centralize communications, billing & reporting.
Real Estate Agencies
Offer value-added services — bulk onboarding & branded reports.
Homeowners with Rentals
Turn extra rooms into income — bookings, payments & contracts.
Facility Managers
Coordinate teams, log service requests & monitor SLAs.
What Is Property Admin?
Property Admin is the definitive property management system in Kenya, designed to simplify every aspect of rental operations for landlords and agencies. As a comprehensive rental management system, it unites rent collection, lease administration, maintenance tracking, financial reporting, tenant communications, and document storage under one intuitive dashboard.
In Kenya’s dynamic real estate market, keeping track of rent payments, lease renewals, and maintenance tasks across multiple properties can become overwhelming. Our property management system automates M-PESA receipts, sends timely reminders, and issues digital acknowledgements instantly — improving cash flow and tenant experience.
Property Admin centralizes your portfolio — occupancy rates, lease expiries, arrears, and maintenance — on a single screen. Custom dashboards highlight the metrics that matter to you, powering smarter decisions on pricing, upkeep, and growth.
Robust tenant management keeps a clean audit trail of communications and payments. E-signature workflows streamline lease creation and renewal. With direct M-PESA & bank integrations, reconciliation is faster and errors are reduced.
Maintenance moves from reactive to proactive: tenants submit requests with photos, you assign vendors, track progress, and keep everyone informed. Meanwhile, built-in reports like Rent Roll, Aged Receivables, and P&L are always a click away.
Security and compliance come standard: encryption at rest/in transit, daily backups, MFA, and role-based permissions aligned with Kenya’s Data Protection requirements.
In short, Property Admin is more than software — it’s your growth partner and the most trusted landlord software in Kenya. Elevate your rental business today.
Automated Service Charge Management
Streamline estate fee billing, reminders & reporting with Kenya’s top Service Charge Management System.
Learn More Service Charge Management »Frequently Asked Questions
Everything about Property Admin for landlords and managers in Kenya.
Does Property Admin support M-PESA rent collection?
Can I generate Rent Roll and Aged Receivables?
Is my data secure?
Do you offer onboarding and training?
You didn’t become a landlord to be a bookkeeper.
Grow your portfolio — let Property Admin handle rent, accounting & reporting.
Get Started FreeSee Property Admin in Action
Explore our product on your own or book a guided walkthrough with our onboarding team. We will help you discover how Property Admin simplifies rent collection, communication, and reporting.
What to expect
- Hands-on tour of rent automation, tenant communications, and financial reporting.
- Answers to your specific questions from a product specialist.
- Guidance on migrating data and setting up your first properties.
Request a demo presentation
Tell us about your portfolio and we will reach out within one business day to schedule a personalised session.