{"id":3782,"date":"2026-08-08T20:58:39","date_gmt":"2026-08-08T20:58:39","guid":{"rendered":"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/"},"modified":"2026-08-08T20:58:39","modified_gmt":"2026-08-08T20:58:39","slug":"rent-roll-aged-receivables-software-kenya","status":"publish","type":"post","link":"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/","title":{"rendered":"Rent Roll and Aged Receivables Software Kenya: Month-End Control for Property Companies"},"content":{"rendered":"<article>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_86 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Rent_Roll_and_Aged_Receivables_Software_Kenya_Month-End_Control_for_Property_Companies\" >Rent Roll and Aged Receivables Software Kenya: Month-End Control for Property Companies<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Rent_roll_and_aged_receivables_software_Kenya_the_quick_answer\" >Rent roll and aged receivables software Kenya: the quick answer<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#What_a_professional_rent_roll_should_contain\" >What a professional rent roll should contain<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#How_aged_receivables_group_outstanding_balances\" >How aged receivables group outstanding balances<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#The_month-end_workflow_from_billing_to_reviewed_ageing\" >The month-end workflow from billing to reviewed ageing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Accounting_controls_that_make_both_reports_defensible\" >Accounting controls that make both reports defensible<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Use_the_reports_together_across_a_professional_portfolio\" >Use the reports together across a professional portfolio<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Illustrative_example_a_three-property_month-end_review\" >Illustrative example: a three-property month-end review<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Distinguish_live_dashboards_from_signed-off_month-end_reports\" >Distinguish live dashboards from signed-off month-end reports<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Implementation_and_data-validation_steps\" >Implementation and data-validation steps<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Questions_buyers_should_ask_about_finance_reporting\" >Questions buyers should ask about finance reporting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Frequently_asked_questions_about_rent_rolls_and_ageing\" >Frequently asked questions about rent rolls and ageing<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Is_a_rent_roll_the_same_as_an_income_report\" >Is a rent roll the same as an income report?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#What_date_controls_receivables_ageing\" >What date controls receivables ageing?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#How_are_part-payments_shown\" >How are part-payments shown?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#What_happens_to_unidentified_receipts\" >What happens to unidentified receipts?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Can_an_owner_see_only_their_portfolio\" >Can an owner see only their portfolio?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#How_often_should_finance_reconcile\" >How often should finance reconcile?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Are_aged-receivables_reports_audited_financial_statements\" >Are aged-receivables reports audited financial statements?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#Does_the_software_guarantee_accurate_ageing\" >Does the software guarantee accurate ageing?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/pms.co.ke\/blog\/rent-roll-aged-receivables-software-kenya\/#See_the_reports_and_exceptions_in_one_workflow\" >See the reports and exceptions in one workflow<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1><span class=\"ez-toc-section\" id=\"Rent_Roll_and_Aged_Receivables_Software_Kenya_Month-End_Control_for_Property_Companies\"><\/span>Rent Roll and Aged Receivables Software Kenya: Month-End Control for Property Companies<span class=\"ez-toc-section-end\"><\/span><\/h1>\n<p><strong>Rent roll and aged receivables software Kenya<\/strong> finance teams assess should answer two related but different questions. A rent roll describes the occupied and available spaces, active leases and expected recurring billing at a defined date. An aged-receivables report explains unpaid invoiced balances and how long they have remained outstanding at its cut-off date.<\/p>\n<p>Neither report becomes trustworthy simply because software produces it. Lease data, invoices, receipts, allocations, reversals, credits and opening balances must be complete and reconciled. This guide shows how professional property companies can connect the reports at month-end, isolate exceptions and test whether a system lets users trace a portfolio total back to its source transactions.<\/p>\n<figure>\n    <img decoding=\"async\" src=\"https:\/\/pms.co.ke\/blog\/wp-content\/uploads\/2026\/08\/rent-roll-aged-receivables-software-kenya-featured-2026-08-08.jpg\" alt=\"Rent roll and aged receivables software Kenya showing property finance reports and unapplied-payment review.\"><figcaption>Month-end control requires both a verified rent roll and an aged-receivables view of outstanding balances.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Rent_roll_and_aged_receivables_software_Kenya_the_quick_answer\"><\/span>Rent roll and aged receivables software Kenya: the quick answer<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A rent roll is a lease and occupancy control report. It typically lists properties, units, tenants, lease dates, status, contracted rent and current recurring charges. Portfolio managers use it to understand what space is occupied, vacant or approaching a lease event. Finance uses it to test whether active leases are generating the expected recurring billing.<\/p>\n<p>An aged-receivables report is a debtor control report. It groups outstanding invoice balances by age and identifies credits, disputes or cash that has not yet been allocated. Credit-control teams use it to prioritise investigation and follow-up. Accountants use it to reconcile the reported receivable to underlying invoices, payments and adjustments.<\/p>\n<p>The two reports meet at billing. A current occupied unit on the rent roll should normally connect to an appropriate lease and billing schedule. An unpaid invoice from that schedule appears in ageing. Yet the totals will not be identical: a rent roll describes recurring contractual and occupancy data, while ageing may include older invoices, credits, one-off charges and balances relating to prior periods.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_a_professional_rent_roll_should_contain\"><\/span>What a professional rent roll should contain<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A useful rent roll includes enough information to validate occupancy and recurring charges without becoming a dump of every tenant field. Agree the reporting date and column definitions before comparing vendors.<\/p>\n<table>\n<thead>\n<tr>\n<th>Field<\/th>\n<th>Control purpose<\/th>\n<th>Common exception<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Owner, property and unit<\/td>\n<td>Places each row in the correct portfolio hierarchy<\/td>\n<td>Duplicate or inconsistent unit code<\/td>\n<\/tr>\n<tr>\n<td>Tenant and lease reference<\/td>\n<td>Links occupancy to the source agreement<\/td>\n<td>Occupied status with no active lease<\/td>\n<\/tr>\n<tr>\n<td>Lease start and end<\/td>\n<td>Explains whether billing should be active<\/td>\n<td>Expired lease still generating recurring rent<\/td>\n<\/tr>\n<tr>\n<td>Occupancy status<\/td>\n<td>Separates occupied, vacant and other defined states<\/td>\n<td>Vacant unit carrying unexplained current billing<\/td>\n<\/tr>\n<tr>\n<td>Contracted rent and recurring charges<\/td>\n<td>Provides the expected schedule<\/td>\n<td>Contracted amount differs from approved billing<\/td>\n<\/tr>\n<tr>\n<td>Current billing<\/td>\n<td>Shows what the system is actually posting<\/td>\n<td>Schedule not updated after an approved change<\/td>\n<\/tr>\n<tr>\n<td>Deposit reference<\/td>\n<td>Identifies related deposit data without treating it as rent<\/td>\n<td>Deposit incorrectly included in income<\/td>\n<\/tr>\n<tr>\n<td>Next review date, where relevant<\/td>\n<td>Connects the lease to upcoming action<\/td>\n<td>Missing or unvalidated date<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>A rent roll is not the same as an income report. Contracted rent, billed rent, collected rent and recognised accounting income can answer different questions. The report title and column labels should say which measure is presented. During a <a href=\"https:\/\/pms.co.ke\/property-management-system\">property management system in Kenya<\/a> demonstration, ask to change the reporting date and open the lease behind one row.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_aged_receivables_group_outstanding_balances\"><\/span>How aged receivables group outstanding balances<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Ageing starts with open invoices at a chosen cut-off date, reduced by allocated payments, credits and other valid adjustments. A common example groups balances into current, 1&ndash;30, 31&ndash;60, 61&ndash;90 and more than 90 days. A company may use different buckets. What matters is a documented ageing basis and consistent calculation.<\/p>\n<p>The age may be measured from invoice date, due date or another defined date. Buyers should not compare totals until they confirm that rule. The selected cut-off must be retained in the output; otherwise a report saved today cannot be reproduced after more receipts arrive tomorrow.<\/p>\n<p>Credits need their own visibility. Netting a credit against an unrelated old invoice can hide both issues. Part-payments should reduce the correct invoice while leaving the remaining balance in the appropriate bucket. Disputed invoices should stay visible with a status and reason rather than vanish from the receivable. Unapplied cash is not a tenant payment allocation: it belongs in an exception view until evidence identifies its destination.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_month-end_workflow_from_billing_to_reviewed_ageing\"><\/span>The month-end workflow from billing to reviewed ageing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li><strong>Close the recurring-billing review.<\/strong> Confirm approved move-ins, move-outs, renewals, rent changes and recurring charges for the period.<\/li>\n<li><strong>Post invoices.<\/strong> Check control totals by owner and property and investigate unexpected changes from the prior period.<\/li>\n<li><strong>Capture receipts.<\/strong> Import or enter the available payment records with their source references and dates.<\/li>\n<li><strong>Match payments.<\/strong> Allocate supported receipts to the correct tenant and invoices; isolate unidentified items.<\/li>\n<li><strong>Review reversals and credits.<\/strong> Confirm their source, reason, authorisation and effect on open items.<\/li>\n<li><strong>Reconcile the receivable.<\/strong> Compare invoice, receipt, allocation and adjustment totals at one cut-off.<\/li>\n<li><strong>Run and review ageing.<\/strong> Examine old balances, credits, disputes, part-payments and unapplied cash.<\/li>\n<li><strong>Check the rent roll.<\/strong> Compare active leases and recurring schedules with actual billing.<\/li>\n<li><strong>Resolve or disclose exceptions.<\/strong> Assign an owner and deadline to every material unresolved item before reports are released.<\/li>\n<\/ol>\n<p>This workflow does not require every late payment to be resolved before month-end. It requires the report to distinguish known debt from incomplete allocation, data errors and active disputes. That distinction gives property managers and credit controllers a more defensible starting point for action.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Accounting_controls_that_make_both_reports_defensible\"><\/span>Accounting controls that make both reports defensible<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Use a consistent cut-off date and preserve it with the report. A historical ageing viewed &ldquo;as at 31 July&rdquo; should not silently incorporate a receipt from 2 August. Ask whether the platform saves point-in-time output, reconstructs it from transaction dates or merely displays today&rsquo;s current position.<\/p>\n<p>Every adjustment should have a reason and an identifiable preparer. Material credits, write-offs or opening-balance changes may need a separate reviewer under the company&rsquo;s policy. Where the platform supports source-document retention or locked periods, test what happens when a period is reopened and whether the change appears in later reports.<\/p>\n<p>Opening balances need transaction-level support. Loading one total per tenant without invoice dates makes meaningful ageing difficult. The implementation team should agree the invoices or balance components being migrated, the date basis used, any disputes, and the control total to the previous system. Finance should sign off by owner and property.<\/p>\n<p>Finally, reconcile collections to available cash or bank records using the organisation&rsquo;s approved process. A receipt entered in property software is evidence of a recorded transaction, not by itself proof that the bank received and settled the money. Explore the available <a href=\"https:\/\/pms.co.ke\/blog\/property-accounting-software-2\/\">property accounting software<\/a> guidance, then verify the precise import, allocation and export workflow.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Use_the_reports_together_across_a_professional_portfolio\"><\/span>Use the reports together across a professional portfolio<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The combined exception view is more useful than two isolated totals. An occupied unit without billing suggests a missing or inactive schedule. Billing without a valid lease may indicate an expired agreement or incomplete migration. A collection without allocation belongs in the cash exception queue rather than being treated as a reduction in a guessed tenant balance.<\/p>\n<p>Old arrears concentrated in one property may require operational follow-up, source-data repair or a review of disputed invoices. A vacant unit with current charges may reflect a move-out not processed correctly. A sharp change in billed rent may be legitimate, but the reviewer should be able to trace it to an approved lease event.<\/p>\n<p>Management should start at owner or portfolio level, then drill to property, unit and transaction. Consistent definitions allow the organisation to compare assets without pretending they are identical. The same &ldquo;occupied&rdquo; status and ageing basis should apply across reports, while access rules can restrict client viewers to their authorised portfolios.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Illustrative_example_a_three-property_month-end_review\"><\/span>Illustrative example: a three-property month-end review<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><em>This scenario is fictional and demonstrates control steps, not a PMS.co.ke client result.<\/em> A property company manages three assets containing 180 units. At the reporting date, the rent roll shows 172 occupied units and eight vacant units. That occupancy figure is a starting point, not proof that all 172 active leases were billed correctly.<\/p>\n<p>Finance compares current recurring schedules with the lease rows. One occupied unit has an expired lease date and is flagged for property-manager review. Another shows a newly approved rent but the invoice still carries the previous amount. Both appear on the rent-roll exception list before the portfolio report is released.<\/p>\n<p>The ageing report shows current balances plus smaller totals in the older buckets. A receipt is present in the payment import but lacks a reliable tenant reference. The team leaves it as unapplied cash and assigns an accountant to obtain supporting information; it is not used to make an arrears balance look lower. A 61&ndash;90-day invoice is marked disputed with a reason and responsible client manager.<\/p>\n<p>After corrections, the accountant reruns the control totals at the same cut-off. The reviewer confirms 172 occupied units, checks the billing variance resolution, reconciles allocated receipts and discloses the remaining unapplied payment and dispute. The report is stronger because exceptions are identified, not because every figure was automatically assumed correct.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Distinguish_live_dashboards_from_signed-off_month-end_reports\"><\/span>Distinguish live dashboards from signed-off month-end reports<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A live dashboard may change whenever a receipt, allocation or lease record is added. That is helpful for daily work but unsuitable as the only evidence of what finance approved at a prior cut-off. The month-end pack should retain its report date, filters, ageing definition, control totals, preparer, reviewer and unresolved exceptions.<\/p>\n<p>Ask whether the system stores a released report, reproduces it from dated transactions or requires an external archive. Then test a receipt entered after cut-off with an earlier transaction date. The company needs a policy for late entries and reopened periods, and the output should show how the change affects previously reported balances. This control is about transparency; it does not turn an operational report into an audited financial statement.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Implementation_and_data-validation_steps\"><\/span>Implementation and data-validation steps<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Begin by agreeing definitions: occupancy states, rent-roll date, ageing date basis, bucket boundaries, credit treatment, dispute status and owner\/property filters. Build a data dictionary for owners, properties, units, tenants, leases, charges, invoices, receipts and adjustments. Assign a business owner to every field.<\/p>\n<p>Clean unit and lease codes before loading financial balances. Import opening invoices with enough dates and references to reproduce the approved ageing. Load receipts separately and prove that allocations agree with the previous records. Run a complete month in parallel, not just one sample tenant.<\/p>\n<p>Compare rent-roll counts, contracted rent, recurring billing, invoice totals, allocated receipts, unapplied cash, credits and every ageing bucket. Investigate differences to source records. Record whether each variance is a data correction, timing item, policy difference or unresolved exception. Obtain finance sign-off by portfolio segment before relying on the new output.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Questions_buyers_should_ask_about_finance_reporting\"><\/span>Questions buyers should ask about finance reporting<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Review the platform&rsquo;s <a href=\"https:\/\/pms.co.ke\/features\">reporting features<\/a> and insist on a transaction-led demonstration. Ask:<\/p>\n<ul>\n<li>Can every report total be traced to invoices, payments and adjustments?<\/li>\n<li>Does the report preserve the selected cut-off date?<\/li>\n<li>How are credits, unapplied cash and part-payments displayed?<\/li>\n<li>Can users drill from consolidated ageing to an owner, property, unit and transaction?<\/li>\n<li>Can historical rent rolls be reproduced after lease or tenant records change?<\/li>\n<li>Are reports exportable with their date, filters and definitions intact?<\/li>\n<li>How do permissions affect owner-level views and finance adjustments?<\/li>\n<\/ul>\n<p>Test a late receipt, reversal, credit, disputed invoice and corrected lease. Ask the provider to rerun the prior cut-off after entering a later transaction. The result will show whether the historical view is preserved and how corrections are represented.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_asked_questions_about_rent_rolls_and_ageing\"><\/span>Frequently asked questions about rent rolls and ageing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Is_a_rent_roll_the_same_as_an_income_report\"><\/span>Is a rent roll the same as an income report?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No. A rent roll describes units, occupancy, leases and scheduled charges. An income report may follow accounting rules and periods that differ from contracted or billed rent.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_date_controls_receivables_ageing\"><\/span>What date controls receivables ageing?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It depends on the documented definition, commonly invoice date or due date, measured at a stated cut-off. Confirm the basis before comparing systems or reports.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_are_part-payments_shown\"><\/span>How are part-payments shown?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A supported allocation should reduce the appropriate invoice and leave the unpaid portion in its applicable bucket. Ask how allocation order and later reversals are handled.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_happens_to_unidentified_receipts\"><\/span>What happens to unidentified receipts?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>They should remain in an unapplied-payment exception until evidence supports allocation. Assign a reviewer and keep them visible in the month-end reconciliation.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Can_an_owner_see_only_their_portfolio\"><\/span>Can an owner see only their portfolio?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If client access is required, demonstrate owner-level permissions on screen and in exports. A consolidated finance user and an owner viewer should not automatically have the same scope.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_often_should_finance_reconcile\"><\/span>How often should finance reconcile?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Frequency depends on transaction volume and reporting deadlines. Regular receipt and allocation reviews during the month make the formal cut-off more manageable; month-end still needs documented sign-off.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Are_aged-receivables_reports_audited_financial_statements\"><\/span>Are aged-receivables reports audited financial statements?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No. They are operational accounting reports based on the recorded inputs and definitions. The organisation should apply its own accounting review and any required external assurance.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Does_the_software_guarantee_accurate_ageing\"><\/span>Does the software guarantee accurate ageing?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No. Complete invoices, correct dates, properly allocated receipts and controlled adjustments are essential. Software can organise and calculate from those records; people must reconcile them.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"See_the_reports_and_exceptions_in_one_workflow\"><\/span>See the reports and exceptions in one workflow<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Evaluating <strong>rent roll and aged receivables software Kenya<\/strong> property companies can rely on means testing the connection between lease facts, billing, receipt allocations and point-in-time balances. A realistic exception reveals more than a perfect sample report.<\/p>\n<p><a href=\"https:\/\/pms.co.ke\/demo\"><strong>Request a finance demonstration.<\/strong><\/a> Ask PMS.co.ke to show a sample rent roll, ageing report, unapplied-payment exception and owner or portfolio summary.<\/p>\n<\/article>\n","protected":false},"excerpt":{"rendered":"<p>Understand how rent rolls and aged receivables help Kenyan property companies reconcile billing, collections, arrears and portfolio performance at month-end.<\/p>\n","protected":false},"author":1,"featured_media":3781,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[337],"tags":[497,11,500],"class_list":["post-3782","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-property-accounting","tag-property-management-companies-kenya","tag-property-management-software-kenya","tag-rent-roll-and-aged-receivables-software-kenya"],"_links":{"self":[{"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/posts\/3782","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/comments?post=3782"}],"version-history":[{"count":0,"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/posts\/3782\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/media\/3781"}],"wp:attachment":[{"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/media?parent=3782"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/categories?post=3782"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/pms.co.ke\/blog\/wp-json\/wp\/v2\/tags?post=3782"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}